Sample of an Exams Leave Letter

Girl giving exam

An exams leave letter is usually written by employees pursuing their education, in order to seek their employer’s approval to take days off from work to appear in important exams. Since you are going to write to your senior, make sure that your tone is professional and formal.

Proof read your leave letter a couple of times to make sure it is free of typos and grammatical mistakes. Use professional but simple language. Write your leave letter clearly and precisely to avoid any confusion regarding the number of days you want to take off. If, in case, you want to cover up for the work which you have missed out on, make sure that you mention the whole plan for covering your work up. In case you are planning to work from home, you can mention that as well. Write down the contact details where your seniors will be able to contact you easily.

Sample of an Exams Leave Letter


Joe Brown,
Senior Web Developer,
ABC Organization,
49 Richmond Street,

April 09, 2013


Mr. Riley Treadwell
Project Coordinator,
ABC Organization,
49 Richmond Street,

Subject: Examination Leave Letter

Dear Mr. Riley,

I am writing this letter to seek your approval for a seven-day leave, from the 18th of April till the 24th of April 2013, because I will be having my 1st semester exams during that time. According to the date sheet, available on the university’s website, the timings of my papers are from 11:00 am to 2:00 pm, which is why I will not be able to come to the office during these days. Kindly approve my leave application.

A copy of my examination schedule is attached with this leave letter. If more information is required, please let me know. I am also ready to compensate for the leave by working overtime after the exams. Thank you for your time and consideration.


Joe Brown


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