Sample of Business Leave Letter

A business leave letter is written by a senior member of the organization to the direct supervisor of the person who is applying for the leave. In this letter the senior member reminds the direct supervisor about how that certain individual is entitled for certain amount of leaves during the year. You have to mention the date on which you are writing the letter. The body of the letter should contain the employee’s joining date and the amount of holidays he/she is entitled to. Then later the dates on which the employee is not going to be coming to work should be written down.

If the employee is taking a holiday for a certain amount of time, you can simply write down the number of days he/she will not be present. Another way is to simply write down the dates on which he/she is not going to be present.  The tone throughout the letter remains extremely formal and professional since it is a letter which is communicating something inside the organization.

Sample of Business Leave Letter

Date: 28 July 2014
Bricking-General of US
3rd Floor, Exchange Square,
8 Private Road, Central
New York

This is to certify that Mr Lee Brown is at the position of Marketing Executive of this company (Jewel PVT Ltd) and has been working here since March 12, 2007. Therefore, he is entitled to an annual leave from April 20, 2014 to May 19, 2014 inclusive. Upon his return, he is going to resume his duty at the position of Marketing Executive of Jewel PVT Ltd. This is going to take place on May 20, 2014.

If you need any further information regarding this issue, please feel free to contact Mr Jimmy Page, who is the HR Manager of Jewel PVT Ltd. You can either contact him through his personal number: 234-897234-09 or you can even e-mail him on his work e-mail:

Your favourable consideration to his application will be much appreciated. Please reply to this letter either through a phone call or an e-mail so we can confirm this leave.

Awaiting your response!

Yours faithfully,

Jul Ling Kang

Project Manager
Jewel PVT Ltd
New York

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