Sample of Personal Work Leave Letter

There are several different types of leave letters when it comes to taking a day off from work. If you want to take off from work because you need to attend to some personal work, then you should write a personal work leave letter to your supervisor or HR Manager.

Simply start off by explaining why you will not be able to make it to work on time. Then explain to him/her whether you will be able to cover up for the day missed or is there anyone else who is going to take charge of your responsibilities. Maintain a professional and formal tone throughout the letter.

Sample of Personal Work Leave Letter


I am writing this letter to inform you that I will not be able to make it work because I have to get my National ID Card renewed on this Monday, January 20, 2014. It is quite necessary for me to do since I am always required to use my National ID Card. Now it has expired and since I cannot get it renewed over the weekend; therefore, I am going to go on the first day of the upcoming week. The ID card’s expiry date is Sunday, January 19, 2014.

I would like to add that I still have a leave balance of 1.5 leaves during the month of January. Therefore, this should be counted as a paid leave. I have already spoken to my supervisor regarding the whole situation and he has allowed me to take this leave without having to compensate for it over the weekend.

I am currently responsible for one project and I am going to give the responsibility to my assistant manager Mr Ross, who fully understands the dynamics of how things are run by me. He is going to take care of every situation which is to be encountered on this day.

However, if there is any problem or if you would like to contact me throughout the day, you can contact me on my personal number 234-79824-09, which is going to be available at all times.

I hope you understand my situation and grant me a leave for one day.

Awaiting your positive response!

Yours truly,

Jonathan K. Jacobs

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