Many organizations now accept e-mails rather than letters. This is because they are easy to collect, and a record can be kept for a long period of time. In case you are trying to ask for a maternity leave, you can always write an e-mail to your organization and let them know all the details that are necessary.
Start your e-mail by letting them know about the dates during which you will be absent. Try to keep everything precise and make sure that your organization can fully understand the dates during which you will not be coming to work. You can also ask them about the maternity fund, which most organizations are willing to give. Make sure you maintain a formal and professional tone throughout your e-mail.
Sample of Maternity Leave E-mail
I am writing this e-mail to request a two months’ maternity leave. My leave is going to start from July 3rd 2014 and end on September 4 2014. I am currently 8 months pregnant and my delivery is going to take place in the mid of July.
Currently I am expecting to join back by the start of September. However, if there are any hitches and in case I am not able to make it within time, I will pre-inform the management about it. There is a possibility that this leave is extended by a week or maybe two.
I fully understand that my duty with the organization is extremely important. I also understand that there are going to be several pending tasks at my. Therefore, in order to help the organization, I have briefed everything to Julia and she is going to take charge of my team. She fully understands the project and I think I have given the job to a capable person.
In case there are any queries please e-mail me back or contact me on my phone number 901823-198-98.
Looking forward to your approval and thank you for your time and consideration!