How to Write a Birthday Leave Letter
Keep it professional
Though you are seeking approval for a casual leave, it is an official correspondence, so use professional language in your letter. Also use professional salutations like Mr, Miss or Mrs to address your boss, followed by receiver’s surname.
Clearly mention the purpose of leave
Clearly mention the purpose of the leave in the opening paragraph of your letter. Use simple but professional language. Also mention the dates of leave clearly to avoid any kind of confusion or ambiguity. Include all the necessary information, like your relationship to the birthday guy or girl, whether you will be going out or staying in the city etc.
Attach birthday invitation card – if any
If your family is celebrating the birthday party on a large scale, they must have printed invitation cards for friends and family. It is a good idea to attach a copy of the invitation card with the leave letter.
Assure the leave will not affect your efficiency
It is a good idea to share with your manager the status of the work you have been assigned most recently. If there is some pending wok at your end, assure him that you will complete the assignment before going on leave.
Request for consideration and approval
Even if you have enough earned leaves in your leave balance, show professionalism and conclude your letter by requesting the manager or boss to consider your leave letter for approval.
Give your contact information during leave
Mention your contact information, both residential address during leave as well as your mobile and landline numbers, and ask the management not to hesitate to contact you during your leave period.
Conclude with complimentary gesture
Conclude your birthday leave letter with complimentary gestures like thanking in anticipation, and a formal closing salutation like Yours Sincerely.
Tips and warnings:
– Proof read your letter a couple of times to make sure there are no spelling or grammatical mistakes, or incomplete sentences.
– Keep your leave letter short and precise, but it should not miss out essential information.
– Always follow the left hand format when writing a leave letter.
– Writing the subject in your letter is a professional attitude, but you can omit it safely.
